PRODUCTION & SOURCING ASSISTANT - Temporary

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform  the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable  individuals with disabilities to perform the essential functions. 

• Helps issue Daily MAO Purchase Orders  
• Collaborates with the Special Make Up (SMU) team on order timelines and inventory for SMU projects.
• Reviews blank headwear inventory and forecasts a monthly buy for the blank headwear program with the SMU team.
• Provides Customer Service with Sales Order updates and delivery changes. 
• Ensures headwear vendors have the appropriate stock of hang tags and labels for the specific products they are  creating for us. 
• Reviews WIP’s sent from vendors on a weekly basis to ensure order confirmation and on time delivery for all  headwear orders placed 
• Runs a weekly shipment report for all headwear Purchase Orders shipping the following week and in conjunction with  the logistics team, ensures bookings are made on time and shipments are on schedule 
• Works closely with the development team to ensure items are being approved within due dates of T&A.
• Notifies the appropriate departments once a style has been confirmed and placed with a vendor.
• Reviews any Purchase Orders that are past their arrival dates and obtains status updates from the vendors and the  logistics team  
• Fulfills domestic drop ship Purchase Orders in NetSuite once the goods have shipped from the vendor.
• Cross checks receiving logs from the warehouse to ensure orders are being received. 
• Ensures Customer Service is notified of orders that are at risk of being late. 
• Collaborates with vendors and development team to assist the Accounting team with invoice resolution.
• Issues chargebacks to vendors for any order discrepancies that are approved for chargebacks.
• Sets up Item information for customers; enters data into NetSuite if required. 
• Manages & orders all trims for Printables Heat seals, woven Labels, Hangtags & hologram stickers for all vendors
• Ad hoc responsibilities, as requested. 

Desired Skills and Experience: 

• Must be confident in working with numbers 
• Must be proficient with Microsoft Excel 
• Excellent follow up, communication, organization, and time management skills. 
• Excellent verbal and written communication skills 
• Demonstrated organizational ability 
• Positive attitude, professional manner 
• Ability to work under tight deadlines and manage multiple projects simultaneously. 
• Ability to multi-task in a fast-paced environment 
• Flexible and adaptable when it comes to learning new skills