ASSISTANT TO VP of RETAIL

Role:

This position will provide professional administrative support and assistance to the VP or Retail Stores. Administrative responsibilities include calendar management, scheduling appointments and tracking expenses and budgets. This person will also be responsible for preparing reports, maintaining budgets and planning retail visits and events as well as interacting with the retail coordinators, the sales team, and working closely with major accounts.

Reports: will serve as the right hand of the VP of Retail Stores. Will report directly to VP and will work closely with retail coordinator team, and the sales team on a daily basis

Responsibilities:

• Management of calendar and meetings for the Retail Coordinators as well as The VP of Retail.
• Planning calendar of events for the season for all accounts in collaboration with the Retail Coordinators, VP and Creative Director PA’s
• Responsible for prep work that coordinates with these visits, events and PA’s (checking and tracking inventory, scheduling on site meetings in Retail locations with management, ordering food and beverages, booking models, and administering and executing contests and the follow up required)
• Act as a liaison, responsible to maintain constant communication with account specialists, coordinators, regional managers, and store managers in order to manage and track retail sales, purchase orders, reorders, and positioning. Follow up with the proper teams to ensure timely deliveries and provide up to date information from sales.
• Work closely and assist when necessary, with internal sales and marketing team
• Coordinate with the sales team to ensure sample management and are available for events: bagged, prepared to travel or arranged to be mailed
• Issue reports for all the accounts to track sales
• Manage coordinator expenses, and execute their personal orders
• Create and prepare merchandise guide seasonally
• Work closely with the VP to prepare, analyze, and track seasonal budgets related to the VPs department
• Be available to travel to branches to merchandise floors and do morning seminars if needed

Requirements:

• Proficient in excel (formulas and functions)
• Schedule flexibility

Qualifications:

• Bachelor’s degree
• Analytical mindset necessary
• Previous experience in sales is a plus
• Highly organized, detail oriented and flexible
• Ability to manage multiple projects with competing priorities
• Strong administrative support skills including experience with Microsoft Office – Word, Excel, Outlook, PowerPoint, Trip it, Slicktext, Dropbox, Concur, Trello, Google Sheets
• Excellent interpersonal, verbal, written and analytical skills
• Outgoing personality and a positive approach
• Willing to travel in the Manhattan area as well as other states if necessary