Receptionist

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Duties & Responsibilities 

• Answering screening and forwarding incoming phone calls
• Receiving and sorting daily mail
• Greet and welcome guests as they arrive in the office
• Direct visitors and employees to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is presentable, with all necessary stationery and material
• Maintain office security by following safety procedures and access to showrooms via the reception desk
• Keep updated records of office expenses
• Order office supplies as needed
• Communicating both internal and externally in a clear and concise fashion
• Coordinating with office services regarding building issues
• Booking reservations for executives
• Coordinating with housekeepers and mailroom with tasks dependent on company needs

Qualifications

• Proficiency in Microsoft Office
• Professional and positive attitude and appearance
• Team focused metality
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Solid written and verbal communication
• Ability to be flexible