Vendor Master Coord Iii

Job Description

Responsible for making additions and modifications to vendor accounts in SAP purchasing and financial modules. Vendor modifications may include address changes, new banking information and adding alternate vendors. The Vendor Master Coordinator III provides customer support to resolve any vendor set-up problems, processes special requests.   Works closely with the company’s purchasing organizations to set up purchasing views for the PO process. On a regular basis, performs table driven mass changes to the SAP vendor master and updates auditing requirements as needed.  Cross train to assist Supervisor in day-to-day processing and prioritizing of workload.  Responsible for training new employees on vendor master functions.

Qualifications

• Create accounts and make changes to the vendor master file in the SAP purchasing and financial modules.

• Ensure controls and policies related to vendors are followed ensuring new vendor files and changes are entered accuratel and efficiently.

• Perform Tax ID Number (TIN) matching with the IRS for all 1099 vendors.

• Perform security checks on all vendors with OCR Screening software.

• Maintain accurate 1099 data by vendor, making corrections and updates as needed.

• Add or update Expense-Finance vendors in teh Workflow system for payment approval.

• Create and maintain documentation for Vendor Master area.

• Provide weekly and monthly auditing reports to management on adds/changes to the vendor master file.

• Cross train to help during conversion of vendor master data from legacy system.

• Research and resolve general Vendor Master issues with no or minimal direction.

• Assist in creating and prioritizing workload assignments to meet deadlines.

• Research production adds and changes with internal department to ensure compliance.

• Provide backup for compiling daily, workload totals.

• Develop and provide to production team a full understanding of partnering functions related to PO issuance.

• Establish and maintain the vendor master file in SAP for both purchasing and financial areas.

• Manage workload and maintain data integrity to ensure accurate 1099 data by vendor, run reports to clean 1099 information and guide the generation of annual 1099’s to IRS.

• Assist with SAP special projects.

• Other duties as assigned.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.