Sr. Administrative Assistant - CALVIN KLEIN

Design Your Future at PVH

Sr. Administrative Assistant - CALVIN KLEIN

The Sr. Administrative Assistant is responsible for providing administrative support to the EVP Design, Shoes & Accessories

PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB: 

• Maintains contacts and calendar; appointment scheduling, departmental meetings, and conference arrangements
• Handles logistics associated with meetings, appointments and conferences
• Proactively manages and prioritizes incoming and outgoing communications; including external/internal mail, telephone calls, reports, etc.
• Files and organizes communications to ensure smooth and timely flow of information in and out of the office
• Consolidates information from multiple sources to facilitate supervisors’ review
• Manages travel arrangements and trip itineraries
• Handles expense reports and processes invoices
• Creates, formats and edits correspondence and presentations with precision and minimal direction
• Follows up on various activities to ensure closure, completion and deadlines are met. May include, status updates, meeting follow-up, requests for information, projects, programs, events, etc.
• Identifies & implements best practices in work processes & recap formats and standardizes usage
• Process invoices and generate seasonal or quarterly reconciliation reports
• Maintains filing system & references, Business Continuity Plan, and order office supplies
• Facilitate new employee set-up
• Works independently on specific projects as assigned

QUALIFICATIONS & EXPERIENCE:

Experience:             5 years’ experience as an administrative assistant, preferably with experience in a creative environment. 

Education:   Bachelor’s Degree (or equivalent) preferred

Skills:             

• Detail oriented and highly organized with a desire to maintain schedule, filing systems and calendar

• Experience with booking and scheduling international executive travel is a must.
• Strong sense of urgency; Strong prioritization & follow-up skills
• Excellent at handling changing priorities; multi-tasking
• Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
• Must possess exceptional interpersonal skills
• Must be proactive and resourceful with all tasks
• Strong knowledge of Excel, Word & PowerPoint

It is the policy of PVH Corp. to ensure equal employment opportunities to all qualified persons without regard to race, gender, religion, age, national origin, citizenship status, disability, qualified veteran status, marital status, or sexual orientation.