Senior Manager Corporate Card & Travel

Job Description Company Description:
Hudson’s Bay Company is one of the fastest-growing department store retailers in the world. In North America, HBC’s leading banners include Hudson’s Bay, Lord & Taylor, Saks Fifth Avenue, Gilt, Saks OFF 5TH, Find @ Lord & Taylor, and Home Outfitters. In Europe, HBC’s banners include GALERIA Kaufhof (the largest department store group in Germany), Galeria INNO (Belgium’s only department store group), and Sportarena. At HBC we are a company of adventurers who explore uncharted territory, challenge convention, and work with imagination and fun.

Reporting Relationship:
This role reports directly to the Vice President, Share Services- Finance.

Major Responsibilities:
The Senior Manager, Corporate Card & Travel, is the global process owner of HBC’s corporate credit card programs as well as the travel & business expense reimbursement process. The incumbent has the day-to-day responsibility for overseeing the effective and efficient operation of HBC’s corporate card and travel & expense process accounting team and providing leadership and guidance to the team to ensure all daily/monthly/quarterly functions are completed accurately and on time within company policy.

Role responsibilities include:
1. Provide leadership and guidance to the HBC Travel & Expense management process to ensure all functions are completed accurately, on time and within company policy
2. Oversee annual review and revision of travel and expense policies and work with key stakeholders to update the policy as required
3. Approve special travel requests / support unique travel requirements in accordance with policy
4. Maintain updated travel and expense information on The Hub, and conduct corporate card and expense report training sessions as required
5. Provide and manage system administration activities as required
6. Provide timely and accurate reporting to support the travel and expense process to business stakeholders
7. Manage the fiscal close cycle which includes approval of journal entries, coordination of tasks, and providing guidance on complex corporate transactions related to travel and/or corporate card programs
8. Participate in period-end close meetings as required as part of the fiscal close process
9. Provide guidance and oversight to the HBC India team related to accounting activities and close responsibilities
10. Overall responsibility for the timely completion of all account reconciliations, ensuring the resolution of account issues and timely completion and approval of all monthly high risk reconciliations
11. Support external and internal audit activities related to travel and corporate card processes, including coordination with Internal /External Audit
12. In coordination with Procurement, manage relationships with travel vendors (airlines, hotels, car services, rental car agencies, rewards programs, etc.), ensuring all parties meet contractual agreements and processes are efficient
13. Work with the Procurement team to analyze category spend, communicate traveler needs and requirements and provide feedback on vendors, evaluating all options available to the Company and scoring those involved in the selection
14. Oversee card program administration, including applications, issuance, management, terminations, credit limits and fraud
15. Assist with ad-hoc projects and analysis to support Corporate activities

Qualifications Personal Characteristics:
The successful candidate must have a proven ability to build strong business relationships beyond the Finance team, as well as the ability to effectively manage the needs of multiple stakeholder groups. He/she should have the ability to turn concepts into action. He/she should embody a culture of taking smart risks and innovating to win, with a willingness to initiate change as the company grows in order to streamline processes, improve efficiency and facilitate the growth of the company. They’ll have the ability to provide strong customer service and accurate, concise and up to date information in a timely manner when needed.

Professional Qualifications:
• Five plus years of progressively responsible experience in large, complex publicly listed organizations
• Experience in the retail industry, while not required, is preferred
• Experience in managing a team of direct and indirect reports
• Experience with managing / administering corporate card programs in a large, multi-national company
• Experience managing travel / expense management in a large, multi-national company
• Experience managing an offshore (India-based) team preferred
• Experience with accounting monthly and quarterly close process
• Required to be proficient in Microsoft Excel and having a working knowledge of Oracle GL / Oracle Fusion, is an asset


Educational Credentials:
• Bachelor’s Degree, with business or accounting background preferred
• Chartered Professional Accountant (CPA, CA / CMA / CGA) designation is preferred by not required (completed or in progress)


Travel Requirements:
• Ability to travel up to 25% of time