Alexis LLC logo
Job Title
Purchasing Assistant
New York,
Zip/Postal Code
United States
NY Metro
Position type
Job Function
Product Management
Project Management
Purchasing Agent
Education level
Associate Degree

Purchasing Assistant

 ALEXIS is a high-end womenswear line established in 2008 by mother-daughter team Ana and Alexis Barbara. Together, the fabulous power duo designs for the woman that embraces all aspects of femininity, sophistication and elegant ease.The spirit of the ALEXIS brand echoes the personal style of Ana and Alexis- their worldly travels and passion for vintage has played an integral role in shaping their design style and aesthetic into what it is today. Their advanced contemporary collections speak to the modern woman: a style icon that embodies effortlessly chic sensibilities in her everyday lifestyle. Opulent dresses and versatile separates serve as the perfect canvas for richly decorated laces, romantic silks, and striking textiles. With their modernism and flawless execution, ALEXIS has successfully launched collections sold in more than 250 boutique and luxury department stores worldwide. Alexis is looking for a Purchasing Assistant: 

Job duties include:

-Maintain inventory of sample/tailoring yardage by season and assist with re-orders as inventory needs to be fulfilled

-Setting up purchase orders for fabric and trim

-Assist in shipping of packages for fabric approvals and/or sourcing

-Assisting in the timely and effective strategic sourcing fabric/ trim

-Ensure that orders are accurately submitted to the mills, and updates are communicated

-Closely tracking all fabric purchasing, receipts and monitoring fabric inventory and understanding overages and shortages

-Correspond daily with vendors to negotiate pricing, payment terms and x-mill dates to meet production delivery dates

-Update fabric requirement chart daily with delivery, shipping and receiving details for production managers

-Advise color/quality comments to mills for bulk fabric submits

-Assist in coordinating shipping and distribution of all fabric and trim orders to and from mills/factories

-Update production team with raw material lead time and buying details information for seasonal buys

-Supporting purchasing manager with any and all administrative tasks


  • 3 years industry experience
  • Proficient in Excel, Word and Photoshop
  • Superior organizational skills and excellent communication skills; team oriented
  • Ability to multi-task and meet deadlines
  • Detail oriented with a keen eye for aesthetic details
  • Proactive and Demonstrates a high level of initiative and strong follow through
  • Strong analytical skills as well as creative problem solving skills
  • Ability to stay on task in a fast-paced, detail-oriented environment