PRODUCTION COORDINATOR

General Overview:

Responsible for assisting the production team in all production related tasks & issues. Assists production manager with day to day tracking and follow-up with overseas vendors on sample and trim approvals. Ability to manage a few styles or small factory on own with supervision.

Responsibilities:

1.   Tracking –

a.   Follow up with design to ensure that lab dip and trim comments are advised to factory in minimum possible timeline.

b.   Follow up with factory for lab/dip and factory supplied trim submits based on calendar deadlines.

c.   Maintain factory supplied raw material/ factory supplied trim tracking chart with all requisite information.

d.   Follow up with factory to enter updated sample dates, cut dates and x/factory dates in BMS.

e.   Chase factory for fit samples based on BMS dates.

f.    Help chase the concerned departments for delivery information on all Elie Tahari supplied raw materials (fabrics and trims).

g.   Keep track of the style time and action calendar confirmed with the factory and alert production manager of any anticipated delays

2.   Administration –

a.  Daily Filing and record keeping

b.  Assist manager with packages to send to factory

3. BMS UPDATES

a.  Sample yardages sent dates to factory

b.  Monitor assignment discrepancy report weekly ( styles without production department report)

c.  Assign production manager/style

d.  Assign style to correct production map in BMS

e.  Update approved fabric yields for production.

4.   Cut orders –

a.   Send preliminary cut orders to the factory.

b.   Refresh cut orders as necessary by monitoring the exception reports for qty revisions (cut register discrepancy report)

d.   Issue final cuts and fabric control to factory.

e.   Send signed original P.O. to factory as soon as fob is confirmed.

5.   Fabric transfers as per requirement.

6.   Shipping Authorization –

a.   Follow up with factory to submit required and correct documents for drop shipments

b.   Issue S/A

c.   Follow up with factory to ensure goods x/fty on date as per approved delivery.

d.   Follow up with the factory to ensure that all relevant shipping documents are received by the Import department as soon as goods x/fty.

7.   Design Recaps/ Beginning of each season -

a.   Send at the beginning of each season with picture, styles #, projected qty

b.   Send sample yardages/ trims/ along with trim placement pictures. Prints should be sent with print placement pictures.

c.   Send Color standards to each factory as per requirement for fty supplied fabrics and trims.

d.   Update lining color information on the lining tracking chart.

8.   Assist Managers as needed with requested projects

Required Experience and Qualifications:

• 4 year college degree
• Efficient in Microsoft office
• Entry level- 2+yrs of production experience
• Good follow up skill
• Organize
• Detail Sensitive

Success Measures:

• To assist the team to ship on time
• Proficient on BMS
• Ability to enter into parallel jobs within the production department with ease