PRODUCTION ASSISTANT - Soft Pieces

General Overview:

Coordinate events / meetings within the production-soft pieces department and assist the Head of Production with their daily activities.

Responsibilities:

• Assist Production Manager of Soft Pieces on daily projects related to production matters
• Communicate daily with vendors to resolve production issues and check on progress
• Serve as a liaison between Design and vendors by tracking and communicating on bulk fabric, trim approvals, color, and combos
• Work with the BMS team to set up new factories
• Enter factory allocations in system (Collection Soft Pieces)
• Map styles to correct Production Managers in system (Collection Soft Pieces)
• Request and send sample yardage/trim from fabric department and trim department to factories for making fit samples
• Prepare and send design recaps to factories
• Ensure factories update BMS as required
• Gather and send fabric face cards to factories and technical design teams
• Request advance yardage from bulk for pre-production fit samples and follow up with Fabric department
• Update and check BOM pages to clarify which items are supplied by Elie Tahari or by factories
• Review and follow up on Merchandising bulletins
• Request color standards from color department and send to factories for lab dips on factory supplied bulk cutting materials
• Update status of lab dips, combo and mockups in tracking report (manually)
• Prepare and send packages to vendors for development, mockups, etc.
• Track and follow up on bulk trim shipments
• Print and file tech packs
• Request and check mini markers and send to Marker Department, and track receipt and approval of fabric control form
• Enter yields in BMS when approved by Marker Maker
• Process L/C requests
• Issue and revise cut orders/final cuts/purchase orders and send to vendors

Success Measures: (measurable goals and objectives) 

• Work with vendors on size breaks and cut ticket issues
• Update purchase orders for short shipments and inform Merchandising
• Review and process shipping documents from factories, monitor shipping quantity discrepancies, create and send Shipping Authorizations to factories for US shipments and to Import Department for international shipments
• Work with Import Department to expedite timely bulk shipments from vendors
• Update and send out vendor requirements (i.e. manuals) to new agents and/or factories, as needed
• Work with vendors to maintain their BMS responsibilities
• Request lab test and garment test reports from factories

Required Experience and Qualifications: (degrees, specific functional skills, professional experience, knowledge, proven accomplishments etc.)

• Bachelor’s Degree Preferred
• 2-3 years in related role
• Key knowledge of apparel manufacturing process
• Good understanding of development process through production
• Proficient computer skills
• Excellent communication skills
• Flexible and positive attitude
• Ability to meet expected deadlines