Licensing Coordinator

Licensing Coordinator Responsibilities

Daily Responsibilities:

- Check and react to all e-mails that have arrived overnight during non-business hours

- Check all licensor websites for comments/approvals

o   Print out all design-related comments (either approvals or revisions needed for concepts or samples) and give hard copies to Licensed Design Manager prior to 10 a.m.

o   Advise, via e-mail, the appropriate Production person (and cc Licensed Design Manager) of all approved concepts only, approved samples (either pre-pro or final), and revisions needed for samples (pre-pro or final) prior to 10 a.m.

- Check all licensor websites again periodically throughout the day for new comments/approvals and repeat above steps as necessary

- Advise Director of Licensing regarding all submissions to licensors that are either rushes or late (10 business days or more)

- Follow up with Licensed Design Manager regarding any revisions to concepts that are not received by EOD on day that comments have been received from licensor

- Review all pre-production and final production samples together with Licensed Design Manager

o   If both of you deem samples to be acceptable, take pictures of the samples, prepare airway bill for Reception and follow up to ensure samples are sent to licensor.  Update in system and on master spreadsheet

o   If not acceptable, Licensed Design Manager will send comments to Production for revisions needed.  Please also note this on master spreadsheet

- Submit all concepts/revised concepts to licensors

- Submit all packaging to licensors

- Submit all test reports to licensors

- Update Master Licensed Spreadsheet daily.  The updates include all comments received from licensors, noting when all samples have been submitted, noting when concepts/revised concepts that have been submitted, when packaging is submitted, test reports submitted, which Production person is assigned to each project, etc.

- Update our internal system (DS)

- Communicate with Production regarding all required samples (and cc Licensing Coordinator)

- Follow up with Production on all due/past due samples for licensors (and cc Licensing Coordinator and Director of Licensing)

- Follow up with Production to acquire all necessary test reports

- Review pre-production and final production samples together with Licensing Coordinator

o   Make necessary comments to Production or release to Licensing Coordinator for submission to licensor

As Required:

- Attend meetings with licensors as required; take notes and distribute as necessary

- Attend meetings with Sales as required; take notes and distribute as necessary