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American Eagle Outfitters logo
Job Title
EXECUTIVE STAFF ASSISTANT - Digital Technology
Location
Pittsburgh, Pennsylvania
Country
United States
Region
Northeast
Position type
Permanent
Category
Apparel
Job Function
Administrative/Clerical
Education level
Associate Degree

EXECUTIVE STAFF ASSISTANT - Digital Technology

POSITION SUMMARY:

Provide administrative support to Chief Technology Officer and Technology Department.

RESPONSIBILITIES:

CALENDAR MANAGEMENT:

  • Maintain Chief Technology Officer and Digital Technology schedules
  • Manage scheduling and coordination of meetings, team meetings, and individual meetings for Executives with a clear sense of urgency and accuracy. Take ownership for ensuring prioritization is clear and executed against

TRAVEL & EXPENSES:

  • Reconcile and approve invoices and all expenses in a timely manner meeting expense deadlines
  • Book and coordinate all travel for Digital Technology Executives 
  • Take ownership for ensuring travel & expense challenges are addressed and acted on in a timely manner

COMMUNICATION & DOCUMENTATION:

  • Prepare requested presentations and other forms of communication to internal and external Business Partners
  • Update confidential reports/materials as directed & Create/prepare materials for key meetings
  • Handle proprietary and non-routine information with confidentiality
  • Understand and execute against priorities, where not clear seek to understand

PRIORITIZATION & TIME MANAGEMENT

  • Ability to work in a fast-paced and deadline-oriented environment
  • Able to prioritize tasks/requests in order to meet deadlines with critical attention to detail
  • Proactively communicate with team to ensure they are aware of timelines and conflicting priorities

GENERAL RESPONSIBILITIES:

  • Answer and screen all incoming calls and emails, and handle appropriately
  • Manage PTO calendar for Digital Technology Team
  • Order office supplies for department
  • Other projects and responsibilities as assigned

QUALIFICATIONS:

  • Associate’s degree, Bachelor’s degree or commensurate experience required
  • 2+ years previous, relevant experience preferred
  • Experience in Technology preferred
  • Strong analytical, prioritizing, organizational, interpersonal, and problem-solving skills
  • Strong verbal and written communication skills
  • Demonstrated collaborative skills and ability to work well within a team
  • Ability to work in a fast-paced and deadline-oriented environment
  • Self-motivated with critical attention to detail, deadlines and reporting
  • High degree of proficiency MS Office Suite, Outlook & Internet applications

American Eagle Outfitters, Inc. is an Equal Opportunity Employer

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