Executive Legal Assistant - CALVIN KLEIN

Design Your Future at PVH

The Executive Legal Assistant provides administrative support to the Executive Vice President and General Counsel. 

PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB: 

Daily Responsibilities:

• Monitor emails to ensure proper action is taken by the EVP General Counsel regarding requests, further correspondences, etc.
• Consistently review and maintain organization of emails sent to the EVP General Counsel
• Maintain and update EVP General Counsel’s task list on Outlook of new matters and requests; prioritize workload and provide reminders.
• Update licensing binders with any amendments, side letters, model contracts, etc. and forward them to the appropriate legal parties

Monthly Responsibilities:

• Print and organize invoices and legal bills for EVP General Counsel’s approval; work with appropriate outside firms in order to ensure timely payment.
• Submit expense reports through Concur for EVP General Counsel’s American Express corporate card and process receipts.
• Review archive emails inbox, remove spam and advertising emails
• Keep track of quarterly litigation reports, infringement claims, lawsuits, or any litigation matter.

Annual Responsibilities:

• Renew any memberships or import/export
• Book any travel required for business trips or annual meetings EVP General Counsel will be attending        

Trademark:

• Sort and organize trademark updates from VP Licensing & Business Affairs

Other Key Responsibilities:

• Update contacts information in Outlook for EVP General Counsel with internal company cross-functional partners or external vendors or firms.
• Notarize any necessary document legalization
• Order office supplies through Office Depot for the department.
• Approve and monitor vacation and time off in Workday for legal department
• Assist with insurance claims
• Book car service for any executive transportation EVP General Counsel will be taking

QUALIFICATIONS & EXPERIENCE:

Experience:   4-6 years in previous role supporting legal executive; prior experience working in law office background preferred

Education: Bachelor’s Degree in related field

Skills: 

• Excellent communication, interpersonal, & organizational skills
• Flexible to heavy deadline demands as well as handling various tasks
• Excellent computer skills – Microsoft Office, WordPerfect
• Possess strong follow through skills
• Knowledge of agreements (i.e. Talent, drafts, etc.)
• Revisions to contracts
• Highly organized and familiar with filing legal documents
• Flexibility with hours
• Tech-savvy (i.e. formatting documents & presentations)

It is the policy of PVH Corp. to ensure equal employment opportunities to all qualified persons without regard to race, gender, religion, age, national origin, citizenship status, disability, qualified veteran status, marital status, or sexual orientation.