Executive Assistant

The Executive Assistant provides high-level administrative support to the C-Level Executive and VP’s by handling incoming informational requests and performing administrative functions such as receiving visitors, arranging conference calls, scheduling meetings and assisting with the team.   Responsibilities:

• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, taking messages and routing correspondence
• Extensive Calendar management through outlook
• Answer phones and handle requests/queries appropriately
• Maintain departmental forms and information
• Manage and process monthly expense reports
• Coordinate and schedule meetings, offsite meetings and special events
• Oversee the scheduling for the team Conference Rooms
• Maintain organizational charts and departmental contacts
• Coordinate all room set-up/catering for key meetings
• Develop and carry out an efficient documentation and filing system
• Issue PO’s and process payment
• Manage travel and expenses Executive
• Order supplies for the team
• Complete ad hoc projects as they are assigned
• Handle high level, confidential information in a professional manner

Requirements:

• Minimum of 3-5 years of administrative experience supporting a C-Level Executive
• Highly proficient in Microsoft Office
• Organized and strong attention to detail
• Exemplary planning and time management skills
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• Ability to conduct oneself in a professional manner