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Vans, a Division of VF Outdoor, LLC logo
Job Title
EXECUTIVE ADMINISTRATIVE ASSISTANT (Temporary)
Location
Cypress, California
Country
United States
Region
Southern California
Reference Number
R-20170403-0068
Position type
Permanent
Category
Apparel
Footwear
Job Function
Administrative / Clerical
Experience level
Mid to Senior Level

EXECUTIVE ADMINISTRATIVE ASSISTANT (Temporary)

 

  • Job Description

    Vans: Be a Part of the Original

     

    “It was never about waving the brand like a flag, it was always about the people” – Paul Van Doren

     

    Vans is the original action sports footwear company rooted in authenticity and creativity. Founded in 1966, Vans has thrived on a legacy of impacting our greater community through Vans’ four pillars: action sports, music, art and street culture. We are constantly inspired by the expressive creators within our company and community as they bring new and innovative perspectives to help shape and transform the future of our business.

     

    At Vans our culture sets us apart and it influences everything we do. Everything we do supports creativity and we are driven by our five values. We are determined. We are connected to our consumers and to each other. We are inclusive. We are expressive and Fun. And most of all, we are a family.

     

    Vans is a subsidiary of VF, the world’s largest apparel and footwear company comprised of over 30 brands. We are the leading drivers of retail as our global footwear, apparel and accessory brand is available in 170 countries worldwide. As we continue to expand, we take great measures in developing and growing our people.

     

    Vans is founded on a culture of learning. We take great pride in our ability to facilitate learning opportunities by providing the resources and tools necessary to support each individual’s pursuit of growth to achieve future goals. In order to prioritize career growth within our company, Vans offers courses on topics such as leadership, communication, collaboration and technical skills to ensure our employees are self-motivated and developing to the pace of our rapidly growing business.

     

    By joining the Vans family, you will be immersed into an environment of incredibly supportive and collaborative people. We work very hard across a multitude of large initiatives to bring the Van Doren spirit to life. We live for what we do.

     

    Assistant – Administrative – Executive (NORA GM, Sales, & Merchandising): Become the Newest Member of the Vans Family

     

    Vans is a leading action sports footwear company that has an extensive history of manufacturing excellence. We carry a sense of purpose to enable creative expression – and inspire youth culture – by celebrating and encouraging the Off the Wall attitude that comes from thinking differently. In this position, you are responsible for administrative support for a dynamic group of individuals in a fast pace environment which includes providing support for several individuals at two remote offices. You are an administrative individual contributor who will apply what you learn and perform your duties to initiate action and facilitate team success.

     

    How You Will Move the Needle:

    All clerical duties to support a group of senior management staff such as filing and organizing, faxing, sorting and distributing departmental mail, ordering supplies, internet research, calendar management, assisting employees, correspondence, making copies, travel arrangements, answering, screening, and returning phone calls, etc. May have responsibilities in areas of corporate accounts such as Office Depot, corporate credit cards-preparation and submittal of expense reports, etc. Assist with meeting coordination from small office meetings to larger off-site meetings. Sales Meetings 2 x per year, GTM Meetings 2 x per year. May assist with research and special projects. Provides clerical assistance as requested. Maintains pleasant professional demeanor at all times. Create presentations and reports. Take and distribute meeting minutes and action items.  On-boarding support for all NORA new hires (Sales, Product Merch, Marketing). Serves as back up for other administrative assistants in their absence and for cross training purposes.

     

    Skills for Success:

     

    Years of Related Professional Experience: 2+ years

    Educational/ Position Requirements:

    • College-level education preferred for broad understanding of different principles and concepts as it relates to reporting and communication purposes.
    • 2 years of experience in a similar position are needed for this position.

    Skills:

    • Must possess strong working knowledge of MS Word, Excel, Power point as well as good internet and e-mail skills.
    • Ability to handle multiple projects/tasks.
    • Maintains good attendance and punctuality.
    • Must maintain high level of confidential information.
    • Detail Oriented and ability to display discretion with sensitive information a must.
    • Ability to successfully communicate with all levels of management.
    • Active Notary Preferred.
    • Must understand and have working knowledge of travel arrangement protocols.
    • Must have the ability to demonstrate follow-through on all assignments.

    Special Physical and/or Mental Requirements:

    • Willing and able to work additional or flexible hours when needed.
    • Bend, lift, open and move product and related office items varying in weight from 1 to 25lbs, depending on need.

 

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