EXECUTIVE ADMINISTRATIVE ASSISTANT

The Administrative Assistant is responsible for supporting the Merchandise office. The Executive Administrative Assistant performs a variety of administrative and clerical tasks in support of the assigned EVP GMM, GVP’s, SVP, VP’s and Directors. Completing special projects; maintain office contact information, analyze technical materials and data; prepare presentations, schedule meetings, coordinate travel, gather and completion of all materials for conference call and correspondence.

Key success factors for this role include:

-A commitment to innovation, creativity and collaboration

-The ability to navigate a complex organization and to leverage relationships to get things done

-A proactive approach and good problem solving skills

Essential Functions/Responsibilities:

• Manage travel expenses, calendars, and travel itinerary
• Collect and compile information, and analyze data
• Coordinate meetings and calls
• Identify needs and initiate projects independently
• Assist with event planning and coordination of event logistics
• Critical and innovative thinker with strong problem solving skills
• High level of organization, attention to detail and ability to manage rapidly shifting priorities
• Act as a liaison to other corporate groups and vendors on administrative issues
• Thoroughly understands the activities and objectives within the organization
• Extremely strong customer service orientation.
• Prepare daily, weekly, and monthly business reports/reporting, as requested.
• Disseminate information to assigned departments
• Provide reporting and recaps
• Enter and maintain time adjustments
• Maintains supplies inventory for entire division
• Handle confidential and non-routine information
• Create and edit power point presentations, excel spreadsheets, word documents and other relevant applications with demonstrated ability to learn new computer programs quickly
• Assist employees with procurement of materials, telephone, computer, etc.
• Other administrative and department support, as needed.

Education/Experience

• 3+ years of administrative assistant
• Proficiency using Excel, Word, PowerPoint, Sharepoint and Enterprise Data Warehouse. 
• Knowledge of office management systems and procedures
• Excellent time management skills, ability to multi-task, prioritize work and meet deadlines
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Communication Skills

o   Strong verbal & written communication skills with high attention to detail

o   Reasoning Ability

o   Strong ability to multi-task, prioritize and think proactively

Physical: 

• Ability to operate computer, multi-line telephone, computer keyboard, calculator and other business machines.
• Ability to communicate effectively.
• Ability to maintain files
• Ability to perform lifting, as required.
• Ability to perform mathematical calculations and balancing computations.

Reports Directly to:

EVP GMM

FOR REASONABLE ACCOMMODATION INFORMATION FOR AN ADAAA QUALIFIED DISABILITY, PLEASE SEE BELK ASSOCIATE HANDBOOK FOR POLICY AND PROCEDURES