ADMINISTRATIVE ASSISTANT - Design

Reports To: VP’s of Design

Direct Reports: None

Haddad Brands is a fast paced and very successful, privately held, NYC based, kid's apparel company.

Haddad Brands holds the global licenses for Nike, Levi’s, Jordan, Converse, and Hurley children's wear. Our work environment is entrepreneurial, fast paced and FUN! 

Overview:

The Administrative Assistant for the Design team will support two Design Directors and their teams with administrative and office related support.

Key Accountabilities:

• Support the Design Vice Presidents in all administrative tasks (including but not limited to) scheduling meetings, managing calendars, and processing expense reports
• Book and manage domestic and overseas travel arrangements, which includes creating itineraries, submitting visa applications, and arranging hotel accommodations and car services
• Create and regularly update sample tracking charts to ensure all deadlines are being met by the team
• Oversee the sample request process, which includes maintaining a log of bought samples, providing status updates, communicating with overseas factories on pricing and delivery dates, and delivering samples to designers
• Manage all attendance and vacation requests for the design team, which includes processing vacation paperwork and seeking executive approval for all requests
• Maintain departmental organization by ordering office and design supplies
• Facilitate smooth communication between the directors  and other managers and employees
• Special projects as assigned

Required Skills/Abilities/Education:

• Bachelor’s Degree in Business Management or related field (fashion industry experience a plus)
• 1+ years of experience in a professional environment
• Proficient knowledge of Microsoft Office Suite
• Ability to prioritize and multi-task
• Excellent verbal and written communication skills